Customs Brokerage

As the shipper, you must:

• Ensure that you send no prohibited or restricted items:

For example, some governments restrict certain foodstuffs from entering their country. Please view our list of dangerous and hazardous items that are universally prohibited.

• Ensure that you have all of the necessary documentation:

All shipments sent to and from countries outside the UK require a Packing List, also known as a Commercial Invoice, which details the contents of your consignment.

Certain countries may require additional documentation depending on what you are sending; for example, if you are sending personal effects to Australia, New Zealand or the United States.

See our documentation guide for more information.

• Explain to the receiver their liability for import duties, taxes and charges.

Rules and regulations can vary widely, which means it is not always feasible for us to provide comprehensive and up-to-date customs information.

However, we do provide general country information and restriction guides.

For full customs information, you can usually refer to a country’s government website, or contact them directly. Please see our customs links in the right-hand menu, or at the bottom of the page if you are viewing on mobile or tablet.

If you are shipping personal effects to the USA, Australia or New Zealand, completing the following forms ahead of time can help to speed up the customs clearance process. If you do not send them with your shipment, they will need to be completed by the receiver.

These files are in PDF format. Please click to download.

• Download 1 x New Zealand “Unaccompanied personal Effects Statement”
• Download 1 x Australia “Unaccompanied personal Effects Statement”
• Download 1 x USA “Declaration for Free Entry of Unaccompanied Articles” and Instructions

When engaging in customs clearance procedures in the United Kingdom, it is crucial to understand the situations that may necessitate compliance checks to ensure alignment with customs regulations and other relevant laws. Here is a comprehensive list of potential requirements for compliance checks when conducting business in the UK:

1.  Accurate Documentation: Ensure that all import/export documentation, such as invoices, packing lists, and certificates of origin, is complete, precise, and in accordance with UK customs regulations.

2. Tariff Classification: Verify that your goods are correctly classified under the appropriate tariff codes, as accurate classification is essential for determining duties and taxes.

3. Valuation: Guarantee that the declared value of your goods accurately reflects the transaction value, encompassing all associated shipment costs, as mandated by UK customs.

4. Origin of Goods: Confirm the origin of your goods and ascertain that they meet the criteria for preferential trade agreements, such as free trade agreements or customs unions.

5. Licenses and Permits: Determine whether your goods require specific licenses or permits for importation into the UK, and ensure that you possess the requisite documentation. Click here for more information on import control

6. Prohibited and Restricted Items: Be mindful of goods that are prohibited or subject to restrictions in the UK, and adhere to the relevant regulations.

7. Customs Declarations: Submit customs declarations with precision and punctuality, considering the use of electronic customs systems for efficient processing.

8. Customs Duties and Taxes: Timely payment of all applicable customs duties, taxes, and fees is essential to avoid delays and penalties.

9. Compliance with Sanitary and Phytosanitary Regulations: If applicable, make certain that your goods comply with UK sanitary and phytosanitary requirements, including inspections and certifications.

10. Security Measures: Be prepared for security-related checks, which may include cargo inspections, seal examinations, and packaging assessments to ensure safety and security.

11. Record-Keeping: Maintain comprehensive records of all relevant documentation and transactions for potential audits, as customs authorities may request these records.

12. Compliance Training: Provide customs compliance training to your staff involved in customs processes to enhance awareness and ensure adherence to customs regulations.

13. Engage with Customs Authorities: Maintain open communication channels with UK customs authorities to promptly address inquiries or issues.

14. Review and Updates: Stay informed about changes in customs regulations and regularly review your compliance procedures to align with current requirements.

By proactively addressing these aspects, you can streamline your customs clearance processes and minimize the risk of delays or non-compliance issues when importing goods into the UK.

Your dedication to customs compliance not only ensures the efficient movement of goods but also enhances your business relationships and reputation within the UK market.

UK Customs (HMRC) have announced a new online process relating to importing household goods and personal effects to the UK as Transfer of Residence (ToR). Shippers are now required to make an application to HMRC prior to shipping from outside of the EU in order to claim VAT and duty relief for importing personal belongings.

The shipper must complete and sign the application form and provide any supporting documentation.

This is currently a “print-and-submit” procedure – all applications and supporting documentation must be sent by email, once signed, to nch@hmrc.gsi.gov.uk.

The application must be made prior to shipping any consignments to the UK. If the applicant is successful in obtaining Transfer of Residence relief, the applicant will then be awarded unique declaration information in the form of an authorisation number, which can be included on the customs invoice (packing list).

The European Union has trade agreements with certain countries outside of the EU, whereby exporters may be entitled to claim a preferential tariff on the import of certain goods. Please see the HMRC website for more information.

When importing goods into the United Kingdom, you are typically required to present various documents during the clearance process. These documents serve several crucial purposes, including ensuring customs compliance, verifying the nature and origin of the goods, and facilitating smooth importation. Here is a list of key documents required for UK import clearance, along with explanations of why each document is essential:

 

1. Commercial Invoice:

    This document provides detailed information about the goods, including their description, quantity, value, and origin. It is used to calculate customs duties and taxes and to verify the accuracy of the declared value.

2. Packing List:

    The packing list details the contents of each package or container, helping customs officials verify the accuracy of the shipment’s description and quantity.

3. Bill of Lading (for Sea Shipments) or Airway Bill (for Air Shipments):

    These documents serve as evidence of the contract of carriage between the shipper and the carrier. They also provide information about the routing and transport of the goods.

4. Certificate of Origin:

    This document certifies the country of origin of the goods and is often required to determine eligibility for preferential trade agreements, duty exemptions, or other trade benefits.

5. Customs Declaration:

    The customs declaration is a formal statement by the importer or their customs agent, declaring the goods’ value, origin, and classification. It is essential for customs assessment and clearance.

6. Import License or Permit (if applicable):

    Certain goods, such as firearms or controlled substances, may require specific import licences or permits to ensure compliance with UK regulations.

7. Phytosanitary Certificate (for Agricultural Products):

    This certificate confirms that agricultural products meet health and safety standards and are free from pests and diseases. It may be necessary to protect the UK’s agricultural industry.

8. Certificate of Conformity (for Regulated Products):

    Regulated products, such as electrical appliances or machinery, may require a certificate of conformity to demonstrate compliance with UK safety and quality standards.

9. Insurance Certificate (if applicable):

    An insurance certificate provides evidence of coverage for the goods during transit and is important for risk assessment and cargo insurance claims, if necessary.

10. Transport Documents (e.g., Roadway Bill for Road Shipments):

     These documents specify the mode of transport and route taken by the goods, helping customs authorities track and verify the movement of shipments.

11. Exemption or Duty Reduction Certificates (if applicable):

     Certain goods may qualify for exemptions or reduced customs duties under specific trade agreements or schemes, and these certificates provide proof of eligibility.

12. Proforma Invoice (for Advance Clearance):

     In some cases, a proforma invoice may be requested for advance clearance. It provides preliminary information about the goods before the commercial invoice is available.

13. Transportation and Handling Documentation (e.g., TIR Carnet, CMR Note):

     These documents are required for the international transport of goods and may facilitate border crossings and transit.

14. Payment Confirmation (e.g., Receipt of Customs Duties and Taxes):

     Proof of payment for customs duties, taxes, and fees is necessary to release the goods from customs control.

 

These documents are essential for complying with UK customs regulations, determining the correct duty and tax liabilities, and ensuring the integrity and accuracy of the importation process. Importers should work closely with their customs agents and ensure that all required documents are prepared and presented correctly to avoid delays and potential penalties.

When it comes to exporting goods from the United Kingdom, a seamless and efficient customs clearance process is essential. To ensure your exports go smoothly and comply with all necessary regulations, it’s crucial to have the right documentation in place. Whether you’re a seasoned exporter or new to international trade, understanding the essential documents required for UK export clearance is paramount.

 

1. Commercial Invoice:

  The commercial invoice provides detailed information about your exported goods, including their description, quantity, value, and origin. It serves as a basis for calculating customs duties and taxes and ensures accurate customs assessment.

2. Packing List:

  A packing list enumerates the contents of each package or container being shipped. It aids customs officials in verifying the accuracy of your shipment’s description and quantity.

3. Bill of Lading (for Sea Shipments) or Airway Bill (for Air Shipments):

  These documents establish the contract of carriage between you as the shipper and the carrier. They provide critical information about the transportation and routing of your goods.

4. Certificate of Origin:

  The certificate of origin attests to the country of origin of your goods. It’s often required to determine eligibility for preferential trade agreements, duty exemptions, or other trade benefits.

5. Customs Declaration:

  This formal statement, completed by you or your customs agent, declares essential information about your exported goods, including their value, origin, and classification. It’s indispensable for customs assessment and clearance.

6. Export License or Permit (if applicable):

  Certain products or destinations may require specific export licences or permits to ensure compliance with UK regulations.

7. Phytosanitary Certificate (for Agricultural Products):

  This certificate confirms that agricultural products meet health and safety standards and are free from pests and diseases, ensuring smooth clearance and preventing potential trade disruptions.

8. Certificate of Conformity (for Regulated Products):

  Regulated products like machinery or electrical appliances may necessitate a certificate of conformity to demonstrate compliance with UK safety and quality standards.

9. Insurance Certificate (if applicable):

  An insurance certificate provides evidence of coverage for your goods during transit, offering protection and peace of mind.

10. Transport Documents (e.g., Roadway Bill for Road Shipments):

   These documents specify the mode of transport and route taken by your goods, aiding customs authorities in tracking and verifying shipments.

11. Exemption or Duty Reduction Certificates (if applicable):

   Certain exports may qualify for exemptions or reduced customs duties under specific trade agreements or schemes. These certificates serve as proof of eligibility.

12. Proforma Invoice (for Advance Clearance):

   In some cases, a proforma invoice may be requested for advance clearance. It provides preliminary information about your goods before the commercial invoice is available.

13. Transportation and Handling Documentation (e.g., TIR Carnet, CMR Note):

   These documents are crucial for the international transportation of goods and may facilitate smooth border crossings and transit.

14. Payment Confirmation (e.g., Receipt of Customs Duties and Taxes):

   Proof of payment for customs duties, taxes, and fees is necessary to finalize your export clearance.

By ensuring you have these essential documents in order, you can navigate the complexities of UK export clearance with confidence. Effective documentation not only ensures customs compliance but also paves the way for successful international trade, smooth logistics, and strong business relationships. For expert guidance on your export documentation needs, consult with customs experts and trade professionals who can help you achieve export success.

The EORI Number was introduced in July 2009, as a way of improving security and speeding up customs clearance for goods entering and leaving the European Union.

All UK companies exporting outside of the EU should have an EORI number. The EORI number for most UK companies takes the following format: GB, followed by your nine digit VAT number, and ending with a three digit 000 suffix. For example: GB123456789000.

You can check to see if your EORI number is valid by entering it into the EORI Number Validator. If you don’t have a valid EORI number, you can apply via the GOV.uk website.

Commodity codes are used to inform customs of the precise contents of your shipment, alongside descriptions of individual items. E.g. 4202321000 and “50 x plastic mobile phone cases”.

While commodity codes are generally only required for commercial shipments to or from countries outside of the EU, we advise that you should always provide descriptions of goods to ensure a smooth delivery.

You can use our Commodity Code Finder to search for commodity codes. We would advise doing this ahead of your booking as it can take some time.

1. Expertise and Knowledge: Our team of highly skilled customs brokers possesses extensive knowledge of customs regulations and procedures across various countries and industries. With our up-to-date understanding of the ever-changing trade landscape, we provide accurate and reliable advice to navigate the complexities of customs clearance.
2. Tailored Solutions: We understand that each business is unique. That’s why we offer personalized customs clearance solutions tailored to your specific needs. Whether you are a major retailer, government agency, SME, or start-up business, we have the expertise and resources to handle your import and export operations seamlessly.
3. Efficiency and Timeliness: We recognize the importance of time in the world of international trade. Our streamlined processes, strong relationships with customs authorities, and advanced technology allow us to expedite the customs clearance process. We work diligently to minimize delays, avoid penalties, and ensure your goods reach their destination on time.
4. Risk Mitigation and Compliance: Customs compliance is paramount to avoid costly penalties and disruptions in your supply chain. At Global Corporate Logistics, we conduct thorough compliance checks and audits to identify and mitigate potential risks. Our proactive approach ensures that all necessary documentation is in order, guaranteeing compliance with customs regulations.
5. Comprehensive Services: We offer end-to-end customs brokerage services to handle every aspect of the clearance process. From document preparation and submission to duty calculations and compliance checks, we take care of it all. Our experienced team ensures that your shipments move smoothly across borders, saving you time, effort, and resources.
6. Exceptional Customer Service: Our clients are at the heart of everything we do. We prioritize building long-term relationships and providing personalized customer service. Our dedicated support team is available to address your inquiries, provide real-time updates on your shipments, and offer guidance throughout the customs clearance process.
7. Global Network: With a vast network of trusted partners and agents worldwide, we have the capability to handle customs clearance for shipments across multiple countries and continents. Regardless of your goods’ origin or destination, we possess the expertise and resources to ensure a seamless customs clearance process.